What are cookies ―

Cookies are small text files which are stored on a device’s hard drive containing information and sometimes personal data. Social media plugins are small pieces of software
developed and provided by social media service providers (such as Facebook, LinkedIn, Google+,YouTube, etc.), which add social media integration to the Website (such as a “Like” or “Share” button).

NOTE : If you want general information on how we process your personal data other than the processing through cookies and social media plug-ins, including in relation to your communication with us via e-mail, telephone, fax and social media and in relation to your use of the ProUnity platform, please refer to our Privacy Policy.

By continuing to use the Website or by clicking on “OK” after having been informed of our use of cookies and social media plugins, you acknowledge that you have read this Cookie Policy carefully and that you agree with it without reservation. You may at all times change your cookie preferences through the cookie settings.

2 ― Who is responsible ? What sort of cookies, social plugins and similar tracking technologies does ProUnity use ?

The short answer

We place a number of cookies when you visit our Website. These cookies are divided in 3 groups of cookies: functional cookies; analytical and statistical cookies; advertising and social media cookies. You may at all times withdraw your consent with our use of cookies by removing them from your browser.

The long answer

1. You can avoid cookies being placed by configuring your browser as such.

Guidelines on how to do this, can be found here:

Internet Explorer – Delete and manage cookies https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies

Microsoft – Delete and mange cookies: https://support.microsoft.com/en-gb/windows/delete-and-manage-cookies-168dab11-0753-043d-7c16-ede5947fc64d

Firefox – Enhanced Tracking Protection: https://support.mozilla.org/en-US/kb/enhanced-tracking-protection-firefox-desktop?redirectslug=enable-and-disable-cookies-website-preferences&redirectlocale=en-US

Safari: Clear the history and cookies: https://support.apple.com/en-gb/HT201265

However, not allowing cookies when visiting the Website may cause certain or all features of the website to stop working properly.

2. When you visit the Website, ProUnity places a number of cookies. Most data pertaining to these cookies, their placement and use, allow to identify you, and ProUnity uses them to gain insight in how you and other visitors use the Website by gathering statistical and usage data, enabling us among others to provide a better user experience on the Website.

3. ProUnity uses the following cookies on the Website:

3.1. Functional cookies

3.2. Analytical and statistical cookies

3.3. Advertising and social media cookies

3.4. Advertising and social media cookies

You may at all times withdraw your consent with ProUnity’s use of cookies. To do this, you just have to delete the cookies placed on your device. We kindly refer you to the instructions of the browser manufacturers listed above.

3 ― Why do we process your personal date ?

The short answer

We process your personal data with cookies for several reasons: to improve our Website and the experiences and services we offer; to show advertisements; to provide information to third parties and to keep the web experiences we offer, our Website, you and us safe.

The long answer

3.1. There are several reasons why we process your personal data:

• to offer you more personalized content and advertisements;
• for statistical reasons so that we may improve our Website and our services;
• for security reasons and misuse detection, prevention and reporting;
• to inform any third party in the context of a possible merger with, acquisition from/by or demerger by that third party, even if that third party is located outside the EU;
• to comply with our legal obligations as well as with any valid request from policy, judicial or government authorities.

4 ― What makes the processing of your data legitime ?

The short answer

The law obliges us to specify which legal basis we rely on to process your personal data (e.g. your consent). For our use of cookies, with the exception of functional cookies, we first and foremost rely on your consent.

The long answer

1. The data protection laws require us to precisely indicate to you which legal option we rely on to make the processing of your personal data legitimate. We need to clarify this for each of the purposes listed in section 4 above.

2. For the purpose mentioned under 3.1. a) above, we rely on your consent.

3. For the purposes (b) to (d) we process your personal data because it is necessary for purposes of our legitimate interests, which in this case concern:

• gaining insights in how the Platform and our services are used;
• our commercial interests to improve and expand our business and services;
• our security and safety interests;
• being able to conclude corporate transactions.

4. For purpose (e) we need to process your personal data to comply with our legal obligations.

5 ― Recipients and transfers

The short answer

Your personal data are shared with a limited number of parties, such as our own service providers, and are thus sent abroad. In this section we explain to whom we send your personal data and how we ensure that your personal data are kept safe when sent abroad.

The long answer

1. Your personal data may be sent to the following categories of recipients:

• yourself;
• our service providers;
• our shareholders and potential acquirers;
• governmental, judicial and other competent bodies.

2. Your personal data are transferred to the United States of America, for which model contract clauses on the basis of European Commission decision 2004/915/EC have been put in place or the American service provider is certified under EU-US Privacy Shield (for more information, visit https://www.privacyshield.gov).

6 ― How long do we retain your personal data

The short answer

We only retain your personal data as long as required for the purposes listed in section 4.

The long answer

Your personal data are only processed as long as needed to achieve the purposes listed in section 4
above. We de-identify personal data when they are no longer necessary for these purposes, unless there is:

• an overriding interest of ProUnity or other third party in keeping your personal data identifiable;
• a legal or regulatory obligation or a judicial or administrative order that prevents us from de-identifying them.

7 ― What rights do you have ?

The short answer

You have a right to access, correct or erase your personal data or limit or oppose the processing of your personal data. You also have a right to data portability. In this section we explain how and under which conditions you may exercise these rights.

The long answer

1. You have the right to request access to all personal data processed by us insofar it pertains to you. You can exercise this right first and foremost via the Platform itself. We reserve the right to refuse multiple requests for access that are clearly submitted for causing nuisance or harm to us or others.

2. You have the right to ask that any personal data pertaining to you which are inaccurate, are corrected free of charge. A lot of your personal data you can correct yourself via the Platform. If a request for correction is submitted, such request must be accompanied of proof of the flawed nature of the data for which correction is asked.

3. You have the right to request that personal data pertaining to you will be deleted if they are no longer required in light of the purposes outlined above. However, you need to keep in mind that a request for deletion will be evaluated by us against:

our own or a third party’s overriding interests;

• legal or regulatory obligations or administrative or judicial orders which may contradict such
deletion.
• Instead of deletion you can ask we limit the processing of your personal data if and when
• you contest the accuracy of that data,
• the processing is illegitimate or (c) the data are no longer needed for the purposes which are outlined above, but you need them to defend yourself in judicial proceedings.

4. You have the right to oppose the processing of personal data for the purposes (e) to (k) in section 4, but you are required to explain your particular circumstances on which your request for opposition is based.

5. You have the right to receive from us all personal data you have provided to us, in a structured, commonly used and machine-readable format.

6. Each request addressed to us can be send via e-mail to info@pro-unity.com .

An e-mail requesting to exercise a right will not be construed as consent with the processing of your personal data beyond what is required for handling your request. Such request should clearly state and specify which right you wish to exercise and the reasons for it, if such is required. It should also be dated and signed, and accompanied by a digitally scanned copy of your valid identity card proving your identity.

Without prejudice to the allocation of responsibilities as outlined in section 1, we will promptly inform you of having received this request. If the request proves valid, we will notify you as soon as reasonably possible and at the latest thirty (30) days after having received the request.

If you have any complaint regarding the processing of your personal data by proUnity, you may always contact us via the e-mail address mentioned in the first paragraph of this clause. If you remain unsatisfied with our response, you may file a complaint with the competent data protection authority, i.e. the Belgian data protection authority.